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Function Update
创建于2024.12.25
[Function Update Notification] Security Device Control
Release date: 2024-5-28
Dear User:
In order to provide you with a more intelligent and convenient office experience, we have recently updated and optimized the features of the corporate email:
【Premium Edition】Security Device Management
Function Entry: Management Backend - Security Center - Security Devices
Function Description:
Administrators can use this feature to control which devices members of the enterprise can log in to Lingxi Office to receive emails.
For users using the Lingxi Office Desktop version V1.40 and above, after a successful login, the system will automatically collect computer device information and display it in the list of secure devices.
The list includes: Device Name (the device name of the computer), System (Windows, Mac, Linux), Device Type (Personal Device, Enterprise Device, and Unknown Device), Available Range, Device Code (the computer's MAC address), Most Recent Login User (the account that successfully logged in to the computer most recently), Device Registration Time
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The device types are divided into: personal devices, enterprise devices, and unknown devices. Administrators can add individual devices in the management backend, filling in the corresponding name, system, code, and device type (if personal devices are selected, the available range for personal devices needs to be set; if enterprise devices are selected, the effective range is the entire enterprise; if unknown is selected, the effective range is unknown).
Personal devices: Personal devices refer to device assets that belong to a portion of the members (up to 100) under the enterprise. When the number of members exceeds this limit, they will be unable to log in.
Enterprise Equipment: Enterprise equipment refers to equipment assets that belong to the enterprise, and all members under the enterprise can use this equipment for login.
Unknown device: The unknown device is one where there is a successfully logged-in corporate account, but the device has not been assigned ownership.
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After the member successfully logs into Lingxi Office, the system will automatically report the device, with the default device type being: unknown device. The administrator can modify the device type. If the administrator deletes or modifies the device type, when the device type does not comply with the login rules, the account logged into the Lingxi Office client will be automatically logged out (the effective time is approximately 12 hours).
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Rule Settings: Administrators can set the device rules for the enterprise to log in, including:
- Effective Scope: Entire Enterprise
- Member login restrictions: You can configure the types of devices that can log in as
- Any device: No matter what the device belongs to, you can log in to Lingxi Office.
- Only enterprise devices: Only devices belonging to the enterprise can be logged in by enterprise members.
- Only enterprise devices and personal devices: Only devices belonging to enterprises and individuals (personal settings are only allowed for members within the available range) can log in.
- Member device name: You can configure enterprises that meet the device name to log in to Lingxi Office.
- Any device: No matter what the device name is, you can log in.
- Specific device: Only enterprises whose device names match (fuzzy match) the input device name can log in.
- After member device login is restricted: When the member device does not meet the rules and cannot log in, can the member apply for a device?
- Allow members to declare independently: Members' login is restricted, and they can declare devices in the Lingxi client. After the administrator approves, if the device meets the rules, they can log in successfully again. If the administrator rejects the approval, members can initiate the declaration again.
- Directly prohibit login: Member login is restricted, Lingxi Office directly reports an error message, unable to declare the device.
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Member Device Declaration Review: Members initiate device review in Lingxi Office, and administrators can review in the management backend and email notifications.
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When members log in to Lingxi Office, if the login is restricted, the client will prompt:
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Members can declare devices. When declaring, it is necessary to choose the device type as personal device or enterprise device. After a successful declaration, the administrator will receive an email notification and can approve it in the email notification or in the management backend. During the administrator's approval process, members cannot declare again and must wait for the result of the previous declaration before proceeding with the next declaration.
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When a member has logged into Lingxi Office, but the device type is unknown, or the device type is personal but the usage scope of the personal device does not include the successfully logged-in account, then in Account and Security, the device declaration shows: Not Declared. Members can declare it themselves, and after successful declaration, the device will display: Declared.
We continuously strive to improve and optimize our products to provide a better user experience. If you have any questions or suggestions, please feel free to contact us. Thank you for your support of our products!
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Best wishes.
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